SciCom Requirement

As part of the College of Science and Engineering’s commitment to increase the ability of our students to communicate their research to a more general audience, the SRS Committee is requiring the addition of a short lay-person’s description of the research to each poster or slide presentation.

The required documentation for posters:

  • Use the SciCom logo and the judging department icon to indicate location of summary statement and the department under which the poster will be judged. Both the logo and the icons can be found on the SRS website in the Poster Instruction area.
  • Be no larger than 8 ½” x 6 ½” and use no more than 100 words.
  • Be prominently displayed in the poster area. It does not have to be part of the printed poster. It can be on a separate sheet that is attached to the poster.

Click here to download the images for the SciCom Logo Requirements!

Presentation/Poster Format

2021 Presentation Information

Because this year's SRS is virtual, things will be a little different. Here are details:

Friday, April 16

Six Zoom Rooms

12:30-2:06 pm (Session 1)

2:15-3:51 pm (Session 2)

4:00-4:30 pm (Awards)

Zoom Room numbers and Times are available for each presentation on this website,

and they were also emailed to every presenter.

Zoom registration links for each session will be posted on the

front page of 

2021 Instructions and details for presenters:

(1)   You will use the format (poster, PowerPoint, some other platform) according
to what is asked of you by your advisor and department. However, you must
upload your presentation in pdf format to the website by April 1 at
5 pm. It will be possible to update the presentation at times after that due date.

(2)   You should also upload a headshot (photo) of you on the author submission page.
If you wish to include coauthors in the photo corresponding to your presentation,
you may wish to use a photo or photo collage that includes them. In any case, the
headshot needs to be uploaded as a single image file.

(3)   Practice giving your presentation; you will present from your computer, so it
is important that you have a good internet connection. If at some point you lose
connectivity or the presentation fails to show, a support person will show the
pdf presentation that you previously uploaded.

(4)   Arrive at least 5 minutes before the indicated start time above.

(5)   Your total presentation time will be 7.5 minutes. We advise that you spend 3-5
minutes speaking and 2.5-4.5 minutes answering questions. A support person on
the zoom call will send you a warning chat message at 4 minutes after the start.
The presentation and discussion will be stopped automatically at the 7.5 minute
mark, giving the audience time to change zoom rooms if desired.

(6)   The SciCom logos are currently not available on the SRS website
We expect that this problem will be fixed by Monday, March 29.  If so, you may place
your department’s SciCom logo on the title page of the presentation. We will not
worry about this requirement too much, and certainly not if the logos do not become

(7)   Questions from participants will be placed in the chat, and the moderators/hosts will
ask them.

(8)   The presentations will be recorded and placed later on the SRS website with youtube links.


We look forward to your participation in this exciting event.

General Information for making posters (most years)

Unless you have produced posters in the past, it is strongly recommended that you attend one of the poster creation workshops before trying to create your SRS poster. Dates, times, and locations of these workshops are provided in the 'Poster Support' drop down item off the menu navbar below 'Author'.

Plotter Paper Size: Plotting paper is 42" wide. Thus you will have a maximum of 42" in height for a landscape orientation poster or 42" in width for a portrait orientation poster. You should allow for a 1 inch border around your poster. If you use Microsoft PowerPoint to make your poster (which is not recommended) you are limited by the program to a maximum poster size of 56" x 56" - so you must set your poster to be 42" tall and only 56" wide. If you are limited to Microsoft Office products and want to make a poster that is 42" tall and 60" wide then use Microsoft Publisher.

Poster display area and Layout: Posters will be displayed on a single 66" wide and 48" long panel. Landscape oriented posters should be nore more than 60" wide x 42" high. Portrait oriented posters can be mounted side-by-side (2 posters that are each up to 30" wide and 42" high), however it is strongly recommended that you produce a single landscape poster. Previous posters may be seen in the archives on the SRS website. Poster weight removable mounting strips will be provided to hang posters on the panels.

Style: Use guidelines published by the professional societies in your major, if available. Your faculty advisor can help you with style decisions. Your poster must have a white background. This vastly improves printing speed and reduces ink usage. It is also recommended that you see the poster preparation guide web links on the SRS website.

Other display elements: There is no table display space. If you have special needs with how your poster needs to be displayed, please make this known via the special request option under the Author tab on the SRS website. While we want to meet these special needs, we cannot guarantee that all special set-up requests can be met due to space and other considerations.

Poster Templates

To allow for the uniform electronic distribution of posters and slide presentations, all posters and slides should be converted to the Adobe PDF file format before submission. Please verify that the submitted PDF file accurately reflects the printed version of the poster you will present at SRS. Details for creating the PDF file are provided in the 'Poster Support' link on the SRS main page.

You can significantly reduce the size of your PDF file by using simple utilities like the "Save As" tool or you can Google "PDF file reducing size" for other methods.

To assure quality conversion of your poster, try to avoid using unusual fonts. If you need to use a very unusual font that isn't standard on other computer platforms consider rendering the text into a high-resolution raster image within the poster.

Please note that regardless of the drafting program and computer platform you choose, you should design your poster at the full size of the poster (60" wide and 42" high for a single landscape sheet). This may require that, in Page Setup or Page Layout (depending on your software) you have to set up or define a new document layout that matches the document size described above. There is a very good chance, if you design your poster at a standard US letter or Tabloid stationary size, that when scaled up to poster size it will not look good!

Submitting Your Abstract and Poster/Slides

The contact author should submit an abstract and information about the authors and advisors by the required date (see important dates). Later, a PDF version of your poster or presentation slides must also be submitted (again, see important dates).

Abstract submissions are handled on-line by filling out the abstract submission form. This form can be accessed by following the 'Abstract Submission' link at the top of the main SRS page. We currently do not support partial abstract submissions so please be prepared to supply all data when you attempt to submit your abstract.

Poster/presentation submissions are also handled online by filling out the poster submission form. You must register first (using the  'Author Registration' button at the top of the main SRS page). After getting your id in email, you can submit the information/abstracts/etc by going to 'Author >> Login' or 'Author >> Your Presentation' at the top menu. 

PLEASE NOTE - "The winners will be selected by the individual Departments. To be eligible, the posters/slides must feature a plain white background with no decorative designs; they must be submitted to the SRS website by the deadline. The Departmental Chairs will send the information on the winners to the SRS chair(s) by the deadline. All deadlines will be enforced. Missing any deadline will result in the disqualification of a poster."

Departmental Plotter Contacts

To avoid bottlenecks in printing posters, we are asking that students submit their print job to the individuals in charge of the plotters at least 3-4 days before they need it. Plotters are available in the departments below. Only contact ONE of the individuals listed below to print your poster. Do NOT just send your poster to all three and ask them to print your poster. Also make sure that you address any questions or instructions that the poster printer may have.