Please make sure to follow the newly introduced SciCom Logo Requirements!

As part of the College of Science and Engineering’s commitment to increase the ability of our students to communicate their research to a more general audience, the SRS Committee is requiring the addition of a short lay-person’s description of the research to each poster.

The required documentation should:

  • Use the SciCom logo and the judging department icon to indicate location of summary statement and the department under which the poster will be judged. Both the logo and the icons can be found on the SRS website in the Poster Instruction area.
  • Be no larger than 8 ½” x 6 ½” and use no more than 100 words.
  • Be prominently displayed in the poster area. It does not have to be part of the printed poster. It can be on a separate sheet that is attached to the poster.

Click here to download the images for the SciCom Logo Requirements!

Poster Format

Unless you have produced posters in the past, it is strongly recommended that you attend one of the poster creation workshops before trying to create your SRS poster. Dates, times, and locations of these workshops are provided in the 'Poster Support' drop down item off the menu navbar below 'Author'.

Plotter Paper Size: Plotting paper is 42" wide. Thus you will have a maximum of 42" in height for a landscape orientation poster or 42" in width for a portrait orientation poster. You should allow for a 1 to 2 inch border around your poster.

Poster display area: Posters will be displayed on two 48" high by 30" wide panels that are joined by a hinge. There is an angle of about 120 degree angle between the panels. Landscape oriented posters (60” wide x 42” high) can be slightly curved in the middle. Portrait oriented posters can be hung on the two sides (2 posters that are each up to 32” wide and 48” high). The display panels for mounting your poster and push pins for mounting it to the panels are provided.

Layout:You should either use a single large poster or 2 sheets in portrait orientation. Your poster should not be laminated. Example poster setups are on the SRS website.

Style: Use guidelines published by the professional societies in your major, if available. Your faculty advisor can help you with style decisions. Your poster must have a white background. This vastly improves printing speed and reduces ink usage. It is also recommended that you see the poster preparation guide web links on the SRS website.

Other display elements: Most of the provided display tables are round and hold three display boards back-to-back so that the area behind the boards cannot be accessed. Only a limited amount of flat table space in front of your poster area is normally available for holding presentation elements (like laptops, handouts, of other presentation aids). If you need to use display elements other than your poster, please have your faculty advisor contact the SRS committee one week prior to the day of the presentations. While we want to meet these special needs and some tables are located in places that allow them, we must ensure easy access past your display area in case of an emergency.

Poster Templates

To allow for the uniform electronic distribution of posters, all posters should be converted to the Adobe PDF file format before submission. Please verify that the submitted PDF file accurately reflects the printed version of the poster you will present at SRS. Details for creating the PDF file are provided in the 'Poster Support' link on the SRS main page. This link also provides information on the available PDF convertion workshops.

You can significantly reduce the size of your PDF file by using simple utilities like the "Save As" tool or you can Google "PDF file reducing size" for other methods.

To assure quality conversion of your poster, try to avoid using unusual fonts. If you need to use a very unusual font that isn't standard on other computer platforms consider rendering the text into a high-resolution raster image within the poster.

Please note that regardless of the drafting program and computer platform you choose, any program that generates PDF files expects that you are using an appropriate printer driver (i.e., your program thinks you are printing to a printer that can support the large poster size). If, for example, you intend to print your poster using the Department of Geology plotters, you should download the Hewlet Packard 800PS driver, install it on your machine, and choose it as the printer while you are editing your poster. If you choose a regular printer driver, with page size limited to 8.5 x 11, then your poster will never be saved to PDF at anything other than that size - no matter how large you may set the custom printer size to be.

Submitting Your Abstract and Poster

The contact author should submit an abstract and information about the authors and advisors by the required date (see important dates). Later, a PDF version of your poster must also be submitted (again, see important dates).

Abstract submissions are handled on-line by filling out the abstract submission form. This form can be accessed by following the 'Abstract Submission' link at the top of the main SRS page. We currently do not support partial abstract submissions so please be prepared to supply all data when you attempt to submit your abstract.

Poster submissions are also handled online by filling out the poster submission form. This form can be accessed by following the 'Poster Submission' link at the top of the main SRS page.

PLEASE NOTE - "The winners will be selected by the individual Departments. To be eligible, the posters must feature a plain white background with no decorative designs; they must be submitted to the SRS website by the deadline. The Departmental Chairs will send the information on the winners to the SRS chair(s) by the deadline. All deadlines will be enforced. Missing any deadline will result in the disqualification of a poster."

Departmental Plotter Contacts

To avoid bottlenecks in printing posters, we are asking that students submit their print job to the individuals in charge of the plotters at least 3-4 days before they need it. Plotters are available in the following departments:

  • School of Geology, Energy, and the Environment
    Contact: Dr. Arthur Busbey
  • School of Geology, Energy, and the Environment
    Contact: Prof. Tamie Morgan
  • Department: Engineering
    Contact: Ms. Tammy Pfrang
  • Department: Psychology
    Contact: Ms. Cindy Hayes


Participation in the Symposium will offer students practical experience in giving presentations in a professional but relaxed setting. It will also be a fun social event where students can learn about research happening in other departments. There will also be live entertainment, free food, and awards.



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Upcoming Dates

Abstract Submission Open
Jan. 25, 2019
Poster Software Demo
Feb. 8, 2019
3 p.m. - 4 p.m.
SWR 237
Poster Workshop I
Feb. 15, 2019
3 p.m. - 4 p.m.
SWR 238
Poster Workshop II
Feb. 22, 2019
3 p.m. - 4 p.m.
SWR 239
Abstract Deadline
Feb. 22, 2019